Document security: how to improve relations with suppliers

Kati: Collaborative document security transforms relationships with suppliers. Now we show you how

The watchword for Italian business is collaboration. It is no longer a transactional relationship where each party has to perform its tasks in isolation. To succeed in gaining a position within the market and to maintain it, it is necessary to seek synergistic partnerships, working together to achieve common goals and create mutual value.

This evolution has been facilitated by technology and digitisation. Companies are breaking down the barriers that separate them from their suppliers with innovative tools and advanced software, enabling businesses to run more connected and integrated than ever before.

Document security does not happen by itself

In the context of safety at work (particularly as required by D.Lgs 81/08), collaboration between companies is more felt than ever. The management of complex and divided documentation on several suppliers involved in a project represents a real challenge for the company that requires a service. This is where Kati comes in, the software designed to help companies manage their security documentation collaboratively.

Let’s not confuse Kati with a simple digital archive. It has this function, but within a package of functions that allow to ensure the effective performance of activities related to document compliance.

How Kati Enables Collaborative Safety Between Clients and Contractors

Imagine a process where sharing and validating safety documents is no longer a bottleneck, but a smooth, controlled flow. Kati makes this possible through targeted functionalities:

Unified platform for documentation: Kati provides a centralized space where both the commissioning company and suppliers can upload, view, and manage all safety-related documents (DVR, DUVRI, DURC, certifications, training records, medical clearances, etc.). This eliminates data fragmentation and endless email threads;
Smart approval workflows: the software includes configurable approval paths, ensuring every document is reviewed and validated by the right personnel. Everyone knows exactly which documents are required, their current status, and who’s responsible—eliminating confusion and delays;
Structured and traceable communication: Kati integrates communication tools that allow both parties to interact. Every exchange, integration request, or change is linked to a specific document and fully traceable, building a complete, verifiable history;
Automatic notifications and alerts: the system sends automated alerts for document deadlines, update needs, and new requests—so nothing is missed and compliance is proactively maintained;
Transparency and shared responsibility: with Kati, everyone involved has visibility into the document status and their specific duties. This fosters shared responsibility, encouraging attention and accuracy in safety management.

The benefits of collaborative document security

The adoption of a collaborative approach through Kati brings tangible benefits for both parties:

For the commissioning company: improved regulatory compliance, reduced risk of fines, faster document management, full visibility over supplier safety status, and enhanced corporate reputation;
For the suppliers (contractors): simplified document transmission, clearer requests, fewer errors and rework, and more efficient use of resources dedicated to safety.

In short, Kati turns safety documentation management from a bureaucratic burden into a strategic collaboration opportunity. It’s the tool that enables companies and their suppliers to work together efficiently and safely, building mutual advantage in an increasingly demanding market.