KATI: Supplier Management Software by Len Solution

Summary

KATI is the web-based platform developed by Len Solution Srl for supplier document management and workplace safety compliance. Discover its main modules, role architecture, and why it's built specifically for Italian companies.

When a company starts looking for supplier management software, it often faces a complicated choice: generalist international solutions, document management systems adapted for the purpose, or vertical platforms designed from the ground up for Italian regulatory compliance. KATI was built to meet this third need: supplier management software developed by Len Solution Srl, a company based in Cavriago (Reggio Emilia, Italy), designed specifically for Italian companies that need to manage external suppliers, maintenance contractors and subcontractors in compliance with workplace safety law.

What KATI is, in brief

KATI is a web-based platform, fully accessible from a browser with no need for client-side installation, hosted on ISO 27001-certified OVHcloud infrastructure. It was designed to digitalize the entire lifecycle of the supplier relationship: from initial qualification to document validation, from physical access control to measuring performance over time. It is not a single tool, but an ecosystem of modules that work together around a common core: the supplier’s compliance status.

The main modules, at a glance

Document management and supplier qualification. The heart of the platform: collecting, verifying and continuously monitoring all the documents needed to demonstrate a supplier’s technical and professional suitability. The color-coded system (green, yellow, red, grey) makes every supplier’s status immediately understandable.

Smart questionnaires and automated qualification. KATI lets you replace manual requirement assignment with conditional-logic questionnaires that automatically activate only the documents relevant to each supplier’s actual activity.

Risks, measures and automatic DUVRI. A structured risk catalog and an automatic generation engine make it possible to produce the Single Document for the Assessment of Interference Risks in just a few clicks, starting from an always up-to-date archive.

Access control and digital reception management. Three operating modes — standard, RFID badge, and complex — let you connect document compliance to the actual moment of physical entry to a facility, denying access to anyone not in compliance.

Performance indices and dashboards. Beyond the simple green/red status, KATI automatically calculates numerical indicators of punctuality, document quality and certification level, displayed on custom dashboards for each role.

Complete reporting. A reporting engine generates PDF documents (DUVRI, access logs, completed questionnaires) and Excel spreadsheets ready for audits, inspections and internal checks, eliminating the need to manually reconstruct documentation in urgent situations.

A role system built for real organizations

One of KATI’s distinguishing features is the depth of its role system: from the Full Administrator with complete access, to the System Manager who configures requirements and profiles, to the Validator who approves or rejects documents, to the Supplier User who manages their own self-service portal, all the way to the Reception operator who verifies access in real time. This architecture allows everyone involved in the process to see exactly what they need, without information overload and without the risk of accessing data unrelated to their role.

Data security as a priority, not an option

Working with KATI means entrusting Len Solution Srl with the management of sensitive documents: medical certificates, insurance policies, data on suppliers’ employees. For this reason, data security is structured on two complementary levels: an access level, with granular permissions assigned through the role system, and an infrastructure level, with hosting on ISO 27001-certified servers. The software operates in full compliance with EU Regulation 2016/679 (GDPR), with the customer retaining responsibility for entering and validating their own data, supported by Len Solution with clear procedures for data portability and deletion when needed.

Why Italian software makes a difference

Relying on supplier management software developed by an Italian software house means having a partner that deeply understands the national regulatory context — workplace safety law, public contract requirements, inspection practices of health authorities and labor inspectorates — without the communication and time-zone complexities that often come with international vendors. It also means being able to count on direct support in your own language, an aspect that proves decisive precisely in the most urgent moments, such as preparing for an upcoming audit or inspection.

Who KATI is for

KATI is designed for companies of different sizes and sectors that share one common trait: they work with external suppliers who operate, even occasionally, within their own facilities or work sites. Manufacturing companies with maintenance contracts, clients with temporary construction sites, organizations with heavy external personnel traffic: all of them find in KATI a tool capable of adapting to their organizational complexity, thanks to a modular permission system that activates only the features actually needed.

Understanding if KATI is the right choice for your company

If your company is evaluating the adoption of supplier management software and wants to understand which criteria to consider before choosing, we recommend reading our dedicated guide on workplace safety software, designed to help you navigate the different solutions available on the market and understand which questions to ask each software vendor during the evaluation phase.

KATI is the result of years of direct experience by Len Solution Srl in supporting Italian companies with supplier compliance management. It is not generic software adapted for the occasion, but a platform built specifically around Italian regulatory needs, with particular attention to operational clarity, data security, and direct support in Italian.

Frequently asked questions about KATI

Is KATI suitable for small and medium businesses, or only large companies? KATI is designed with a modular permission system: each company activates only the features actually needed for its organizational complexity. This makes it suitable both for SMEs with a limited number of suppliers and for large groups managing hundreds of supplier companies.

Do I need to install anything to use KATI? No. KATI is a fully web-based platform: a browser is all that’s needed to access every feature, both for internal users and for suppliers uploading their own documentation.

How long does it take to activate KATI at a new company? Timing varies depending on organizational complexity and the number of suppliers to migrate into the system. Len Solution Srl supports every customer with a guided activation process, ensuring a smooth transition from previous document management methods.